Compared to 20 years ago law offices and the tools accessible have drastically changed. Phones, the Internet, and computers have advanced to make information flow within seconds. Below is a summary of the technology that has transformed law offices’ business models and relationship with clients. Make sure your lawyer has them and is using them:
Laptops are more accessible and transportable. Both lawyers and paralegals can now take important files on the go with them. The introduction of tablet devices and smart phones has made it even easier to carry around emails and files. Accepting payments with these devices is easier with the addition of card reader applications and equipment for tablets and smart phones. All attorneys at the Law Offices of Karin A. Bentz, P.C. have their own Ipad for use in legal research and other tools needed for quick access to information.
Law practice management software can help generate important legal forms. Form templates are available on different software too. Calendar systems and a variety of other programs also exist. These all help make it easier for a paralegal to provide proper assistance to a lawyer and lower costs. We use the Software Technology Programs for billing, calendaring and forms. We store all documents using Worldox making for a near paperless office.
Search engines give law offices access to unlimited information, especially about legal precedent and current clients. Legal research systems, such as WestlawNext, can help lawyers look up all the information they need in one database. Most of these resources require a subscription. We use Westlaw next.
Virtual Law Offices
No physical office is necessary to conduct legal matters. Law professionals can handle cases virtually. A Virtual Law Office or VLO is growing in popularity with the advancement of technology and the shortening of time for meetings. Clients, attorneys, and legal staff can be in touch via phone, email, and video conference sessions. This type of communication allows for lawyers and clients to save time on traveling and money on office overhead. We use skype and facetime for conferences if necessary.